The 3rd Annual Canadian Children, Youth and Communities (CCYC) Health In | Equity Conference (Workshop Speakers)

Thank-you for agreeing to be a speaker at the The 3rd Annual Canadian Children, Youth and Communities (CCYC) Health In | Equity Conference.

This web page will guide you through a series of tasks for your live digital presentation. Please complete all the tasks by the deadlines listed below.

1 Preparing for Your Session

September 8

Please submit the following items for each person who will be presenting by email to CPD Conference Services

Credentials & Appointments

All speakers are asked to submit their signature in the following format:

Short Biography (50 words or less)

Your biography should be 2-3 sentences  (50 words or less) outlining your experience in the field.


Please provide a professional headshot in jpeg or png format. This will be used on the online platform and in conference marketing materials.

Publication Release Form

You will need to complete the following Publication Release Form.

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

If you have not already done so, please register for the conference. It is our expectation presenters will attend the event; however, if this presents a barrier and you haven't already been in touch, please contact us at

2 Schedule Your Platform Orientation & Technical Meeting

September 29

The Platform Orientation and Technical Meeting will help you become familiar with the platform's functionality. You will learn about optimal slide and technical requirements to mitigate day-of technical glitches.

Our Technical Director will:

  • Review the digital platform and its functionality and simulate the live experience.
  • Explain the technical requirements and process for livestreaming your presentation.
  • Discuss the options and functionality for the interactivity requirements of your presentation.

Note: During your orientation, please ensure you are in the same location where you will be presenting LIVE as well as using the same hardware (computer, microphone, camera etc.) This will allow us to test your equipment and ensure compatibility.

Schedule Now

Each presenter is expected to attend an orientation. Where possible, please work to coordinate your orientation with your co-presenters. You may do this by having one person book the orientation timeslot that works for your group, and mention the full names and cell numbers of all attendees of the session in the ‘notes’ section that appears when you are booking the orientation.

3 Submit Your Presentation

October 16


All presentations must include a minimum of 25% interactivity. This is typically achieved through audience response (polling) and Q&A. Details on how to implement interactivity will be reviewed at the Platform Orientation and Technical Rehearsal meeting. Note: We are not able to offer breakouts as an interactivity component.

Slide Format & Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)

Animations & Video

The platform does not directly support animation or most video formats. If these elements are critical to your presentation, please review the instructions under More Details.


Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

After reviewing the above requirements and ensuring your presentation has included the 2 mandatory slides, please submit your presentation by email to CPD Conference Services


  • Please ensure the title of your presentation file is named: CCYC-FirstName-LastName so we are able to easily track it.
  • If your presentation is too large to submit by email, please use WeTransfer
  • If you have polling questions, please write the question number and slide number in the body of the email so we can ensure they are not missed.

4 Day of LIVE Program

October 20-21

24 hours in advance of the conference, the main contact for your workshop will receive a calendar invite and an email with a presenter link for your unique session(s). This link must be forwarded by the main contact to the presenting authors who need it. (Note everyone can use the same presenter link)

30 Minutes prior to the start of your session open the presenter link. We will then conduct a final technical check and test your presentation, audio and video set up.

These resources will ensure your presentation is compatible with the platform and runs smoothly.


  • A stable high-speed internet connection – a wired ethernet connection rather than WiFi is recommended
  • A headset with built-in microphone
  • Webcam
  • Adequate lighting

Please remember to use a Chrome Browser; ensure you download this in advance if you do not have it installed. Other browsers will cause technical issues.

Video & Audio Tips

  • Silence any ringers or notifications, close your door, alert co-workers, or family members that you can’t be disturbed
  • Make ‘eye-contact’ whenever possible. Don’t read your presentation script off the screen
  • Be more expressive than you would be in a traditional lecture (due to less nonverbal cues)
  • Prepare a glass of water so you will not need to get up during your presentation
  • Ensure your laptop is plugged in