Canadian Children, Youth and Communities (CCYC) Health In|Equity Conference (Poster Presenters)

Thank-you for agreeing to be a speaker at the Canadian Children, Youth and Communities (CCYC) Health In|Equity Conference.

This web page will guide you through a series of tasks for your live digital presentation. Please complete all the tasks by the deadlines listed below.

1 Prepare for Your Session

November 12

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

Publication Release Form

You will need to complete the following Publication Release Form.

Please submit the forms to CPD Conference Services by November 12th.

2 Prepare Your Presentation

November 19

Digital Poster Presentations will be delivered via a pre-recorded video. For maximum engagement we recommend your recording not exceed 3 minutes in length. Please use the information below to prepare your recording. Additionally, you can provide a .pdf (8 ½ x 11”) or .jpg of your poster for placement along with your recording on the conference platform.

Slide Format & Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)


Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

3 Record and Submit Your Presentation

November 19

Use one of the options outlined below to record your presentation.

Recording Powerpoint (Mac)

The following resources will help you record your PowerPoint on a Mac:

Recording in Zoom

You can also record your presentation directly using zoom.

Recording Powerpoint (Windows)

The following resources will help you record your PowerPoint on Windows:

After reviewing the requirements above and ensuring your presentation has included the mandatory slides please submit your final video file in mp4 format to CPD Conference Services via email or a cloud service such as WeTransfer and ensure the proper permissions to download are activated.

4 Day of LIVE Program

November 26

You will be sent a welcome email from when the conference platform opens. This will include your login username and password. Please use this to login to the platform and attend sessions.

It is suggested that you are logged in to the platform during the dedicated hours to answer any questions you may receive about your poster. If you are unavailable during the dedicated time, you will be able to reply to any questions you missed when you next login to the platform.

If a delegate would like to get in touch with you about your poster, you will be contacted through the platforms networking feature.

This message will appear under the notifications section the platform (see screenshot, arrow #1). When you open the chat, it will appear like the screenshot below (arrow #2). You may message through text chat, or start a video chat using the green 'Join Video Call’ button.