META:PHI Conference (Poster Presenters)

Thank-you for sharing your poster at the 2021 META:PHI Conference.

This web page will guide you through a series of tasks to help prepare you for your presentation. Please complete all tasks by the deadlines listed below.

1 Prepare for Your Session

Due
August 20th

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

Publication Release Form

You will need to complete the following Publication Release Form.

Poster presenters will be granted complimentary one-day registration for the conference.

Please submit the forms to CPD Conference Services by August 20th

2 Prepare Your Presentation

Due
Monday, September 13th

Digital Poster Presentations will be delivered via a pre-recorded video. For maximum engagement we recommend your recording not exceed 5 minutes in length. Please use the information below to prepare your recording. Additionally, you can provide a .pdf (8 ½ x 11”) or .jpg of your poster for placement along with your recording on the conference platform.

Slide Format & Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)

Copyright

Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

3 Record & Send Your Presentation

Due
Monday, September 13th

Use one of the options outlined below to record your presentation.

Recording Powerpoint (Mac)

The following resources will help you record your PowerPoint on a Mac:

Recording in Zoom

You can also record your presentation directly using zoom.

Recording Powerpoint (Windows)

The following resources will help you record your PowerPoint on Windows:

After reviewing the requirements above and ensuring your presentation has included the mandatory slides please submit your final video file in mp4 format to CPD Conference Services via email or a cloud service such as WeTransfer and ensure the proper permissions to download are activated.

4 Day of/Live Program

Due
September 24 & 25th

You should be available to engage in discussion and answer questions regarding your poster during the scheduled poster presentations times:

  • Friday, September 24th 2:30 – 3:15pm
  • Saturday, September 25th 3:30 – 4:15pm

24 hours before the conference, you will receive a calendar invite and an email with a presenter link for your ZOOM session. This link must be used to access your session. Any other links will not provide you access as the presenter.

30 Minutes prior to the start of your session open the presenter link. We will then conduct a technical check and test your audio and video set up. Our Technical Director will place you in a breakout room specific to your poster and attendees will be able to join you at their leisure during the poster presentation times.

The following resources will ensure your presentation is compatible with the platform and runs smoothly.

Equipment

  • A stable high-speed internet connection – a wired ethernet connection rather than WiFi is recommended
  • A headset with built-in microphone
  • Webcam
  • Adequate lighting

Please remember to use a Chrome Browser; ensure you download this in advance if you do not have it installed. Other browsers will cause technical issues.

Video & Audio Tips

  • Silence any ringers or notifications, close your door, alert co-workers, or family members that you can’t be disturbed
  • Make ‘eye-contact’ whenever possible. Don’t read your presentation script off the screen
  • Be more expressive than you would be in a traditional lecture (due to less nonverbal cues)
  • Prepare a glass of water so you will not need to get up during your presentation
  • Ensure your laptop is plugged in