The 5th Annual Canadian Children, Youth and Communities (CCYC) Health In | Equity Conference (Keynote Speakers)

Thank-you for agreeing to be a speaker at the The 5th Annual Canadian Children, Youth and Communities (CCYC) Health In | Equity Conference (Keynote Speakers).

This web page will guide you through a series of tasks for your live digital presentation. Please complete all the tasks by the deadlines listed below.

1 Preparing for Your Session

Due
Sept 12

Please submit the following items by email to CPD Conference Services

Publication Release Form

You will need to complete the following Publication Release Form.

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

2 Schedule Your Platform Orientation & Technical Meeting

Due
Sept 30

The Platform Orientation and Technical Meeting will help you become familiar with the platform's functionality. You will learn about optimal slide and technical requirements to mitigate day-of technical glitches.

Our Technical Director will:

  • Review the digital platform and its functionality and simulate the live experience.
  • Explain the technical requirements and process for livestreaming your presentation.
  • Discuss the options and functionality for the interactivity requirements of your presentation.

Note: During your orientation, please ensure you are in the same location where you will be presenting LIVE as well as using the same hardware (computer, microphone, camera etc.) This will allow us to test your equipment and ensure compatibility.

Schedule Now

3 Submit Your Presentation

Due
Oct 21

Note that this only applies to stand-alone keynotes; anyone who is part of a keynote panel does not require presentation materials and will be contacted separately with details about agenda and questions for the panel.

How To Submit your Presentation:

  1. Please ensure your presentation meets the requirements listed below.
  2. Please submit your presentation slides in .PDF format (16:9 aspect ratio) by email to CPD Conference Servicesor using this WeTransfer link. Send any video as separate .mp4 files or YouTube links.
  3. Please ensure the title of your presentation file is named: CCYC-firstname-lastname so we are able to easily track it.
  4. If you have polling questions or other interactivity, please write the question number and slide number in the body of the email so we can ensure they are not missed and built into our polling platform

Please note that the presentation will be made available as a PDF download for registered attendees on the conference website in PDF format after the event.

Interactivity

All presentations must include a minimum of 25% interactivity. This is typically achieved through audience response (polling) and Q&A. Details on how to implement interactivity will be reviewed at the Platform Orientation and Technical Rehearsal meeting. Note: We are not able to offer breakouts as an interactivity component.

Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Example Disclosure Slides (PPT)

Animations & Video

The platform does not directly support animation or most video formats. If these elements are critical to your presentation, please review the instructions under More Details.

Copyright

Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

4 Day of LIVE Program

Due
Oct 29-30

24 hours in advance of the conference, you will receive a calendar invite and an email with a presenter link for your unique session(s). This link must be used to access your session. Any other links will not provide you access as the presenter.

30 Minutes prior to the start of your session open the presenter link. We will then conduct a final technical check and test your presentation, audio and video set up.

These resources will ensure your presentation is compatible with the platform and runs smoothly.

Equipment

  • A stable high-speed internet connection – a wired ethernet connection rather than WiFi is recommended
  • A headset with built-in microphone
  • Webcam
  • Adequate lighting

Please remember to use a Chrome Browser; ensure you download this in advance if you do not have it installed. Other browsers will cause technical issues.

Video & Audio Tips

  • Silence any ringers or notifications, close your door, alert co-workers, or family members that you can’t be disturbed
  • Make ‘eye-contact’ whenever possible. Don’t read your presentation script off the screen
  • Be more expressive than you would be in a traditional lecture (due to less nonverbal cues)
  • Prepare a glass of water so you will not need to get up during your presentation
  • Ensure your laptop is plugged in