Canadian Society of Otolaryngology – Head and Neck Annual Meeting (Oral Presenters)

Thank-you for presenting at the Canadian Society of Otolaryngology, Head and Neck Annual Meeting.

This web page will guide you through a series of tasks to help prepare you for your live digital presentation. Please complete all tasks by the deadlines listed below.

1 Schedule Your Platform Orientation & Technical Meeting

Due
Now

Submit Availability
The Platform Orientation and Technical Meeting will help you become familiar with the platform’s functionality. You will learn about optimal slide and technical requirements to mitigate day-of technological glitches. Our Technical Director will:
  • Review the digital platform and its functionality and simulate the live experience
  • Explain the technical requirements and process for livestreaming your presentation recording
  • Discuss the options and functionality for the interactivity requirements of your presentation
Note: During your orientation, please ensure you are in the same location where you will be presenting LIVE as well as using the same hardware (computer, microphone, camera etc.) This will allow us to test your equipment and ensure compatibility. When your orientation is scheduled, you will be notified by email with your join instructions.

2 Prepare Your Presentation

Due
Before Sept. 13

Digital Oral Presentation are a total of 5-minutes. Please use the information below to prepare your PowerPoint.

Slide Format (Head and Neck Annual Meeting)

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)

Copyright

Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

3 Record & Submit your presentation

Due
Sept. 13

Recording Powerpoint (Windows)

The following resources will help you record your PowerPoint on Windows:

Recording Powerpoint (Mac)

The following resources will help you record your PowerPoint on a Mac:

Recording in Zoom

You can also record your presentation directly using zoom.

After reviewing the above requirements and ensuring your presentation has included the 2 mandatory slides, please submit your presentation by email to CPD Conference Services. Please ensure your presentation file is named: csohns-firstname-lastname so we are able to easily track it.

Notes

If your presentation is too large to submit by email, please use WeTransfer If you have polling questions, please write the question number and slide number in the body of the email so we can ensure they are not missed.

4 Day of LIVE Program

Due
Sept. 17-19

24 hours in advance of the conference, you will receive a calendar invite and an email with a presenter link for your unique session(s). This link must be used to access your session. Any other links will not provide you access as the presenter.

30 Minutes prior to the start of your session open the presenter link. We will then conduct a final technical check and test your presentation, audio and video set up.

These resources will ensure your presentation is compatible with the platform and runs smoothly.

Equipment

  • A stable high-speed internet connection – a wired ethernet connection rather than WiFi is recommended
  • A headset with built-in microphone
  • Webcam
  • Adequate lighting

Please remember to use a Chrome Browser; ensure you download this in advance if you do not have it installed. Other browsers will cause technical issues.

Video & Audio Tips

  • Silence any ringers or notifications, close your door, alert co-workers, or family members that you can’t be disturbed
  • Make ‘eye-contact’ whenever possible. Don’t read your presentation script off the screen
  • Be more expressive than you would be in a traditional lecture (due to less nonverbal cues)
  • Prepare a glass of water so you will not need to get up during your presentation
  • Ensure your laptop is plugged in