Health & Wellbeing in Developmental Disabilities (Workshop Presenters)

Thank-you for agreeing to present at the HWDD Conference.

This web page will guide you through a series of tasks to help prepare you for your live digital presentation. Please complete all tasks by the deadlines listed below.

1 Schedule Your Platform Orientation & Technical Meeting


The Platform Orientation and Technical Meeting will help you become familiar with the platform's functionality. You will learn about optimal slide and technical requirements to mitigate day-of technical glitches.

Our Technical Director will:

  • Review the digital platform and its functionality and simulate the live experience.
  • Explain the technical requirements and process for livestreaming your presentation.
  • Discuss the options and functionality for the interactivity requirements of your presentation.

Note: During your orientation, please ensure you are in the same location where you will be presenting LIVE as well as using the same hardware (computer, microphone, camera etc.) This will allow us to test your equipment and ensure compatibility.

Where possible, please work to coordinate your orientation with your co-presenters.

Book Now →

2 Preparing for Your Session

January 31

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

Publication Release Form

You will need to complete the following Publication Release Form.

It is mandatory that a completed conflict of interest form is submitted by all speakers and presenters by January 31, 2022. As per accreditation requirements, those who fail to submit will not be permitted to present.

Please submit the forms to CPD Conference Services.

Please note that all presenters are expected to register for the conference in order to participate. If you have not yet done this, please register here. If this presents a barrier, please advise us via email.

3 Submit Your Presentation

January 31

Unless otherwise advised, all Digital Workshops are a total of 60-minutes (45-minute live interactive presentation with audience engagement plus 15-minutes for Q & A).

Slide Format & Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)

Animations & Video

The platform does not natively support animation or video. Please prepare your presentation without these elements.


Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

Inclusive & Accessible Virtual Meetings

The Planning Committee asks that all presenters consider the potential audience when preparing and delivering presentations so that attendees feel comfortable going into presentations and understand that they will be able to fully participate in any session. To that end, we ask that you please review our Quick Tips Page on preparing inclusive and accessible virtual presentations.

After reviewing the above requirements and ensuring your presentation has included the 2 mandatory slides, please submit your presentation by email to CPD Conference Services


  • Please ensure the title of your presentation file is named: HWDD-Workshop-firstname-lastname so we are able to easily track it.
  • If your presentation is too large to submit by email, please use WeTransfer
  • If you have polling questions, please write the question number and slide number in the body of the email so we can ensure they are not missed.

4 Day of LIVE Program

February 9 & 10

24 hours in advance of the conference, you will receive a calendar invite and an email with a presenter link for your unique session(s). This link must be used to access your session. Any other links will not provide you access as the presenter.

30 Minutes prior to the start of your session open the presenter link. We will then conduct a final technical check and test your presentation, audio and video set up.

These resources will ensure your presentation is compatible with the platform and runs smoothly.


  • A stable high-speed internet connection – a wired ethernet connection rather than WiFi is recommended
  • A headset with built-in microphone
  • Webcam
  • Adequate lighting

Please remember to use a Chrome Browser; ensure you download this in advance if you do not have it installed. Other browsers will cause technical issues.

Video & Audio Tips

  • Silence any ringers or notifications, close your door, alert co-workers, or family members that you can’t be disturbed
  • Make ‘eye-contact’ whenever possible. Don’t read your presentation script off the screen
  • Be more expressive than you would be in a traditional lecture (due to less nonverbal cues)
  • Prepare a glass of water so you will not need to get up during your presentation
  • Ensure your laptop is plugged in