Canadian Health and Wellbeing in Developmental Disabilities (HWDD) (Poster Presenters)

Thank-you for agreeing to be a speaker at the Canadian Health and Wellbeing in Developmental Disabilities.

This web page will guide you through a series of tasks for your live digital presentation. Please complete all the tasks by the deadlines listed below.

1 Prepare for Your Session

Due
January 12

Conflict of Interest Form

Every speaker must complete the Conflict of Interest Disclosure Form.

Publication Release Form

You will need to complete the following Publication Release Form.

If you have not already done so, please register for the conference. It is our expectation presenters will attend the event; however, if this presents a barrier and you haven't already been in touch, please contact us at cpd.confserv@utoronto.ca

2 Prepare Your Digital Poster

Due
January 19

Digital Poster Presentations will have 2 components:

  1. ePoster: You will need to provide a JPG (.jgp / .jpeg) (11" wide x 17" high) of your poster. (Sample ePoster).
  2. Pre-Recorded Video: For maximum engagement we recommend your recording not exceed 3 minutes in length. Please use the information below to prepare your recording. (Sample Video).
    • Video must be in 16:9 (standard widescreen, not portrait)
    • Video Options:
      • Record yourself on your phone or webcam explaining your poster
      • Record a PowerPoint presentation with slides and audio to elaborate on concepts

Slide Format & Mandatory Slides

University of Toronto Accreditation conditions require that all presenters/speakers must include a disclosure slide and learning objectives slide at the beginning of their presentation, stating all real or apparent conflict(s) of interest or lack thereof and verbally notify the audience. Download Slide Template (PPT)

Copyright

Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

Patient Confidentiality

All presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

Recording Your Poster Presentation

Use one of the options outlined below to record your poster presentation.

Recording Powerpoint (Mac)

The following resources will help you record your PowerPoint on a Mac:

Recording in Zoom

You can also record your presentation directly using zoom.

Recording Powerpoint (Windows)

The following resources will help you record your PowerPoint on Windows:

After reviewing the requirements above and ensuring your presentation has included the mandatory slides please submit your please submit both your MP4 presentation recording and poster in .jpeg (11" x 17") format by uploading it through this portal.

Please ensure the title of the transfer, and the title of your presentation file is named: HWDD-abstract#-lastname so we are able to easily track it.

3 Day of LIVE Program

Due
February 7-8

When the digital conference platform goes live, you will receive a welcome email from Pheedloop (the platform name). This will include your login username and password. Please use this to login to access the platform and attend sessions.

It is suggested that you are logged in to the platform during the dedicated hours to answer any questions you may receive about your poster. If you are unavailable during the dedicated time, you will be able to reply to any questions you missed when you next login to the platform.

If a delegate would like to get in touch with you about your poster, you will be contacted through the platform’s networking feature.

This message will appear under the notifications section the platform (see screenshot, arrow #1). When you open the chat, it will appear like the screenshot below (arrow #2). You may message through text chat, or start a video chat using the green 'Join Video Call’ button.

Posters are accessible for viewing at any time during the conference, however we encourage you to have at least one person available to be online to respond to questions/comments from attendees who might drop in during our networking/poster sessions.

The times for the networking/poster sessions are:

  • 12:30pm-12:45pm EST
  • 1:45pm-2:15pm EST
  • 3:15pm-3:45pm EST