The conference or program chair must:
- be a University of Toronto faculty member with an active appointment in the Faculty of Medicine.
- be responsible for all aspects of the continuing education event from developing the event through to implementation and evaluation.
- ensure that the CPD Director and/or Chair of the sponsoring department provide input on the academic and financial aspects (liability) for the program early on in the planning process.
- ensure that the event complies with the Policy on Commercial Support (PDF) of University of Toronto Continuing Education Activities from Commercial Sources.
The event must:
- be a group learning continuing education activity, such as a conference, longitudinal program, workshop, seminar, or a web-based program.
- be a minimum 3 study credits in length unless it is part of a longitudinal event or a series.
CPD Program Educational and Ethical Criteria:
- Needs Assessment: A needs assessment of target audience has been performed.
- Goals and Objectives: Learning objectives have been defined according to the learning needs of participants.
- Planning Committee: The planning committee is representative of the target audience.
- Interactivity: A minimum 25% of the event is defined as interactive learning.
- Evaluation: Participants must have an opportunity to evaluate the event. Specifically, can they evaluate satisfaction, knowledge change, practice change, and/or health care outcomes?
- Fee: A registration fee is required* for courses that are to be considered for accreditation. *Faculty development or research based courses are exempt.
- External Financial Support (Commercial and Non-Commercial): if there is external funding for the event, it must be channeled or directed via an unrestricted educational grant through the course director’s hospital or U of T Department.
- Faculty and Planning Committee Disclosure Policy: The Faculty and Planning Committee Disclosure Policy must be distributed to planning committee members and speakers. View the Faculty Disclosure Declaration Form
Timeline for Submission:
Applications must be submitted a minimum 8-10 weeks ahead of the start date for the event. A $500 late fee will be charged for all applications that are submitted 20 working days (or less) ahead of the start date.
Initiating the Application Process:
- Please contact the Accreditation Coordinator (firstname.lastname@example.org) with the following details:
- Name and contact information for the program or conference chair
- Formal title for the program
- Start and end date(s)
- Maximum anticipated enrolment
- Registration Fee (highest registration fee if there is a range of fees)
- Email address that you wish the link to be sent to
- Click on the link in the email and follow the instructions so that you may access the application
Completing, Printing, and Finalizing the Application Form:
- Saving: Once you are in the application form, please click on the save feature or bar (yellow highlighting) after completing each section, otherwise the information will NOT be automatically saved.
- Printing: You may view and/or print the whole application prior to finalizing when you are in the “Finalize” page at the top left corner of the screen. Please press “Ctrl + Print” on your keyboard if you do not see a print function on the top of your screen.
- Finalizing: We recommend that program directors review their applications prior to clicking on the “Finalize your Submission” button since they cannot access the application after finalizing.
Under the “Files” section, you must upload the following documentation from your files (please do not send the following documentation by email):
Agenda: As per The College of Family Physicians of Canada (CFPC) and The Royal College of Physicians & Surgeons of Canada’s (RCPSC) criterion on interactivity, please state or identify on the agenda:
- mode of interactivity, such as Q & A, panel discussions, small groups, live demonstrations, and/or i-clickers;
- duration per presentation. It is strongly recommended that each didactic presentation includes a minimum 25% interactivity by any of the afore-mentioned modes. It is important that the registrants, and not only the presenters, are aware of the interactivity in the program.
Needs Assessment Summary: This could be provided in a document summarizing participants’ feedback from a previous offering of the event, summary of a survey, planning committee meeting minutes, and/or any published articles.
Evaluation Form: We strongly recommend including the following two questions:
- will this event change your practice? (Yes, No, and How if Yes)
- Was the presentation balanced and unbiased (Yes, No, and How if No) for each speaker
- Was there undue commercial influence – for the event overall, if there is commercial funding
Budget Summary: Program directors must clarify the following on the budget template:
- Under “Income”, please list commercial and non-commercial funding as well as any income from registration. Names of commercial and non-commercial sources must be listed.
- Under “Expenses”: It is not usual that U of T speakers are paid for speaking at continuing education events (please see Policy on Commercial Support, page 11). If there is an intention by the planning committee to pay U of T speakers a nominal fee, please discuss with your U of T Departmental Business Officer or Chair about your department’s policy on paying U of T speakers.
Online Learning or Web-based Activities:
The above application process and accreditation criteria applies. In addition:
- please ensure that the specific criteria for online learning are met, as per the following link to Quick Tip guide.
- The planning committee is responsible for allocating a minimum three external assessors to complete an additional questionnaire (provided by CPD). The assessors must:
- be a representative of the target audience
- must not be familiar with the program or be part of the planning committee. Completed questionnaires are reviewed as part of the application documentation.
Royal College of Physicians and Surgeons (Section 3) Knowledge Assessment and/or Performance based Assessment Activities
In addition to the application process and accreditation criteria outlined above, the specific criteria for the Royal College of Physicians and Surgeons of Canada (Section 3) are met. See the Quick Tip on the Royal College Section 3: Practice Assessment
Peer Review Process
The reviewing committee is comprised of selected members from the CE Directors and Leaders Committee and an Educational Consultant from CPD.
Length of Review:
There are no deadlines or fixed dates by which reviews are completed. A week is estimated for the review to be finalized. There is no guarantee that the review and approval may be finalized on time if the application is unreasonably close to the start date of the event.
Reporting on Status of Applications:
The Accreditation Coordinator acts as a facilitator and liaison between the program director and the reviewers. The Accreditation Coordinator will:
- contact you if there are questions or missing documentation.
- email you with the official summary of the comments. It is expected that you respond to this correspondence. If there are no issues that need to be addressed, an acknowledgement of the summary of the review would be appreciated.
CPD is an accredited provider for the following categories of credits. Multiple credits may be requested via one application, if accreditation criteria are met:
- The College of Family Physicians of Canada – Mainpro+
- Royal College of Physicians and Surgeons of Canada – Section 1, Section 3
By reciprocal agreement between the Royal College of Physicians and Surgeons of Canada and the AMA and UEMS, CPD is able to designate credits to US and EU based physicians. Physicians interested in obtaining these credits must apply directly to the association to convert the Royal College credits that have been assigned to the program.
- The American Medical Association – AMA PRA Category 1
- The European Accreditation Council for Continuing Medical Education – ECMEC
Once your application has been successfully reviewed, a formal approval notification will be emailed to you outlining:
- The types of study credits that the program has been assigned
- The terms and conditions of U of T Accreditation
- A sample letter of accreditation providing you with the exact wording to use in your final brochure and accreditation letters to participants.
- You will be required to send a PDF version of your program for advertising on CPD’s website.
Please note, it is not permissible to advertise or promote a program with accreditation statements or any wording (as “accreditation has been applied for” or “pending”) prior to formal approval by CPD.
Post Program Requirements
Program directors are required to submit the following Peer Review Process items up to a maximum of three months after the conclusion of the event:
- complete list of registrants
- summary of the evaluation forms
- U of T accreditation fee payment (depending on the type of event, details are provided in the approval document)
Renewal of Applications for Accreditation
It is the responsibility of the program director (or delegate) to request CPD for an application for renewal. Renewal is possible if the program is run on an annual basis. Please contact CPD (c/o email@example.com) for renewal of this event a minimum 10-12 weeks ahead of the start date of the next iteration.
Other Accreditation Options
If a program does not fulfill the above-mentioned criteria for U of T Accreditation, a program director may consider the following for:
- programs whose target audience members are family physicians, the program director may apply for Mainpro+ credits through the Ontario College of Family Physicians. http://www.ocfp.on.ca/
- programs whose target audience members are specialists, the program director may apply for Section 1 credits through a Specialty Society of The Royal College of Physicians and Surgeons of Canada. More info.
- self-approved group-learning activities whose target audience members are specialists include hospital sponsored rounds, journal clubs or small group-learning activities, please visit The Royal College of Physicians & Surgeons of Canada’s website for more information on how to apply.